Innovation & Quality

NUMECA Privacy Policy

Privacy Policy

Last updated 27 July 2018

NUMECA takes protection of your Personal Data seriously. This Privacy Policy applies to all Personal Data we collect about you, including information collected on www.numeca.com and https://blog.numeca.be/ (including mobile access) and information you provide us through your purchase, download, or use of NUMECA applications, services, or products, or when you request information related to NUMECA services and products, all of which are referred to collectively as the "Services." This Privacy Policy explains how we collect, use, and share your Personal Data and what rights you can exercise related to the data we process as part of the Services. To the extent that specific sites, applications, products or services outline additional terms related to data collected by that site, application, product or service, those additional terms shall govern collection and use of your Personal Data for the purposes outlined therein.

By using the Services, you accept the practices described in this Privacy Policy. This Privacy Policy was last updated on the date listed at the top of the page and applies from that date.

We may occasionally amend this Privacy Policy and any changes will automatically be effective when published on www.numeca.com. It is your responsibility to periodically review this Privacy Policy to ensure you understand these terms. You may retain a copy of this Privacy Policy for your records and any questions or concerns should be addressed as outlined below.

Who are we?

NUMECA International is incorporated in Brussels, Belgium. We refer to NUMECA, together with its group companies, as "we," "us," or "our" in this Privacy Policy.

You can find details about each of our group companies by visiting our Contact Us page.

What information do we collect?

For the purposes of this Privacy Policy, "Personal Data" means information that, either separately or together with other identifying information, can identify you. To the extent that applicable data protection laws require special treatment of specific types of personally identifiable information, NUMECA shall take such measures as are necessary for compliance with these laws.

Most of the information we collect, is information provided directly by you when you register for or use the Services. This information may include:

  • contact information – full name, job title or function, company name/academic institution, department, email address, physical mailing address and country, telephone number, user name, name and email address of supervisor/head of department
  • professional information – job description and related information, such as job function or the position to which a job function reports within the company; company details, like size or number of employees; professional or trade publications to which you subscribe and related trainings attended, project type, project title, project description, application type
  • account registration data- to register for an NUMECA Customer Area Account, which is required of certain products and services, we will collect your contact information (including a unique username), certain professional information, and a unique password, which may be paired with an activation code specific to the license(s) you've purchased/obtained
  • transaction information – your contact information; the types of products that interest you; your purchasing requirements; billing information associated with a purchase (excluding any payment card data)
  • license fulfillment and verification information – for certain products and services, we may collect and pair a device ID together with your NUMECA Customer Area Account or registered email address in order to manage active licenses assigned to your account; license verification may require us to compare this device ID and account data against active licenses using an internet connection to your device, both at activation and as part of a regular refresh function for subscription-based licenses (more details can be found in the license terms and product descriptions for individual products and services)
  • information related to providing support for our products- when you contact us for support related to the Services, you may provide us your contact information, device or product IDs, and logs of your use of the licensed product (which may include IP address and/or other device identifiers, location data, and usage data pertaining to when and how you use the product)
  • responses to surveys – information you provide in responding to a survey on the website, via an app or email, on the telephone or otherwise; testimonials or other feedback related to the Services, which may be paired with your name, title, and company name where you provide express consent; comments or posts you publish on NUMECA forums or linked to your NUMECA Customer Area Account

We may also collect and use information obtained through your use of the Services or from the device you use to access the Services, including:

  • location information- IP address data from your device; country from which a request is received
  • information from the internet, including your IP address, browser type, operating system, domain name, access times, which pages you visit within our websites and referring website addresses, how you use our websites (including the types of products and events that interest you and articles you download); 
  • device identifiers, such as IP address, that, when linked to your username or registered email address, will enable us to ensure compliance with the licenses purchased/obtained under a subscription model for certain NUMECA products
  • if you ask us to connect with other sites (such as social media sites, like LinkedIn, Twitter, Facebook or YouTube) we may receive information about you that way too, as determined by the settings and data sharing policies of those sites
  • recordings of any telephone calls for quality assurance and training purposes
  • data regarding any unlicensed use of our software and services

Finally, we may use publicly accessible information to verify any information you provide or which we otherwise collect, as outlined in this Privacy Policy, in order to manage and expand our business.

How do we use your information?

Our primary purpose in the collection and use of your Personal Data is to provide you with the Services you request and for those purposes which we believe will help you optimize your use of the Services. In most cases, the lawful grounds for use of your Personal Data by NUMECA will be that use: (i) is necessary for our legitimate interests in carrying out our business, including to grow and improve our Services, provided those interests are not outweighed by your rights and interests (''Legitimate Interests''), (ii) is necessary to perform a contract with you ("Contract"), or (iii) is based on your consent ("Consent"). In specific instances, we may also have a legal obligation to use your Personal Data ("Legal Obligation"). Where use of your Personal Data is based on your Consent, we will identify the purposes of processing such data and provide you with relevant information to make the processing fair and transparent.

Uses of Personal Data, as outlined in this Privacy Policy, are as outlined below and can be attributed to the following lawful grounds for processing by NUMECA:

In order to carry out Legitimate Interests of the business

  • to identify you for the purposes of ensuring compliance with the terms of our license agreements for products and services you purchase/obtain from us
  • to send messages that are related or useful to the Services we provide you
  • to provide personalized, targeted, or location-based content, services, and advertising from us and third parties, subject to any opt-in consents that are provided to you pursuant to applicable law
  • to promote our Services, or the services of our partners, including through the use of email and social media platforms
  • to compare your information for accuracy, and verify it with partners, suppliers and third parties as needed (such as for export compliance purposes)
  • to enforce our Privacy Policy, other policies, terms of use, license agreements and other provisions related to the Services
  • to carry out research, including market research, statistical research on site traffic, and sales and other commercial information to assist us in improving the Services we provide you and to tailor our sites

In order to perform a Contract

  • to provide the information, Services or support you request and related after-sales services
  • to identify you and to contact you with product or service updates or training or support options related to products and services you've purchased/obtained
  • to manage our relationship with you and to carry out any related administration

To fulfill a Legal Obligation

  • to identify you for the purposes of ensuring export compliance
  • to detect, investigate and prevent activity we think may be potentially illegal, unlawful or harmful
  • to identify you and verify that both the product and your use of it are appropriately licensed; if we believe that use of our software is unlicensed, we may also share that data with other software companies and organizations set up to counter software theft, as well as with law enforcement

With whom do we share your information and for what purposes?

Legal Obligation:

We may disclose your Personal Data to enforce our policies, to comply with our legal obligations or in the interests of security, public interest or in response to requests by law enforcement, regulatory or government authorities in any country where we have entities or affiliates. We may also disclose certain Personal Data in connection with actual or proposed litigation, or to protect our property, security, people and other legitimate rights or interests as allowed by law.

Delivery of the Services:

We share your information, which may include Personal Data, with third parties who help deliver our products and services to you. Examples of third-party services we use include hosting of our web servers, and providing customer support services. In some instances, you may provide Personal Data directly to a third party that provides a service on behalf of NUMECA, such as where you provide payment card information to our e-Commerce service provider to purchase NUMECA products online. Where you provide Personal Data directly to one of our third-party service providers, the privacy policy and terms of use for that provider will be made available to you and will apply to the transaction. All NUMECA third-party service providers will only collect or have access to your Personal Data as needed to perform the service and may not use your data for any other purpose.

For use by partners:

We may share your Personal Data:

  • with companies in our group and/or our affiliates;
  • with resellers, distributors and/or channel partners for our products;

You may access a NUMECA site or portal through a hyperlink from the website or advertisement of one of our trading partners. If so, certain Personal Data, such as general purchase information and details about how you use our site, may be shared with this trading partner to analyze and improve delivery of services and marketing initiatives.

We may use Google Analytics on our sites to gather statistics on site usage. Google may aggregate data it collects from these services together with data collected across other sites and services, including Google Analytics, Google Translate, Google Maps and YouTube. Please read Google's privacy policy and account settings with respect to data collected and used by Google across its services.

During an acquisition:

If we or any part of our group is sold, or some of our assets transferred to a third party, your Personal Data, as a valuable asset, may also be transferred to such third party. Our customer database could be sold separately from the rest of the business, in whole or in part. Potential purchasers and their advisors may have limited access to NUMECA company data that includes Personal Data as part of the sale process. However, use of your Personal Data will remain subject to this Privacy Policy. Similarly, your Personal Data may be shared with a successor in interest in the unlikely event of a liquidation or bankruptcy proceedings.

Third-party links

NUMECA sites may contain links or references to third parties' websites. We are not responsible for the privacy practices or content of third-party sites and services, even where we provide links or references for your convenience. Please read the policies and terms of use for any third party before using the site or services.

The servers used by third-party sites, including social media sites, may not be secure. Despite reasonable security measures taken by NUMECA and its partners and third-party service providers, use of the internet is not secure and unlawful or unauthorized access to private transmissions or data is possible.

How do we protect your information?

In considering the types of data we collect and the data activities we undertake in delivering products and services, we have implemented reasonable and appropriate technical and organizational measures to guard against unauthorized or unlawful access to your Personal Data. While no system is completely secure, we believe the measures implemented by NUMECA in delivery of the Services reduce our potential vulnerability to a level appropriate to the types of data processed.

In addition to the security measures we have put in place to protect our user database, it remains your responsibility to protect your Personal Data by taking the following steps:

  • where you have established an NUMECA Customer Area Account, protect your unique password and username and do not use the same access credentials for other sites and services;
  • ensure that you log out of your NUMECA Customer Area Account when not using it;
  • do not use unknown or unsecured Wi-Fi or shared access connections to enter or transmit Personal Data, including passwords and other access credentials;
  • maintain good internet security, such as by promptly notifying us if you believe your NUMECA Customer Area Account or any accounts you've linked to your NUMECA Customer Area Account have been compromised; and
  • as with most information shared on the internet, please remember that information you share on the Site, such as by commenting on a blog post, may be indexable by search engines, including Google, which may mean that the information is made public. Do not post confidential or sensitive data while using NUMECA sites or any of our Services.

Where is your information processed?

Your Personal Data may be processed and stored on our servers or on the servers of our third-party service providers, in Belgium or other countries where we or our service providers do business. This means that when we collect your Personal Data, we may transfer and process this data in any of these countries, including countries other than the country in which you reside. While your Personal Data may be transferred to countries with data protection laws that differ from those that apply in your country, and in some cases may be less protective, we will take steps to ensure that your Personal Data is protected in compliance with applicable data protection law and this Privacy Policy. We have implemented appropriate safeguards, including contractual obligations as required by law, with our third-party service providers and partners with whom we share Personal Data.

What are cookies and why do we use them?

Cookies are small data files placed on your computer or mobile device when you visit a website. Cookies are widely used to make websites work, or work more efficiently, as well as to streamline your experience and provide website owners with reporting information (such as for improvement of website functionality and ad delivery). 

You have the right to accept or reject cookies and may set or amend your choices at any time. If you wish to adjust your choice regarding our cookies or would like to request that we delete all the information we have gathered from your usage of our site so far, please send us an email to info@numeca.com and we will immediately take care of that for you.

Marketing communications

As outlined above, we may use your Personal Data to send you marketing information in accordance with the marketing preferences you select when providing your information. You may opt-out of receiving electronic marketing communications at any time by the following means:

       1. click the "unsubscribe from this list" link located in each electronic communication; or

       2. contact us at info@numeca.com 

Please remember that if you change your emailing preferences, it may take a short time for those preferences to become effective. By opting out of marketing communications, you will still continue to receive communications (including emails) related to your Customer Area Account and the Services, including product updates, trainings, and communications related to billing, maintenance, and support.

How long do we keep your information?

Notwithstanding any Data Subject Rights outlined below, we retain your Personal Data only as long as is necessary for the purposes set out in this Privacy Policy, or as permitted or required by applicable law. At the end of the applicable retention period, we will either securely delete or deidentify your Personal Data, or, if deletion or deidentification is not possible (for example, because your Personal Data has been stored in back-up archives), we will securely store your Personal Data separate from any further processing until deletion is possible.

Data Subject Rights

You have the following data protection rights, as may be amended from time to time by applicable law:

  • If you wish to access, correct, update or request deletion of the Personal Data we retain about you, you can do so at any time by contacting us at info@numeca.com 
  • If you are a resident of the European Union, you can object to processing of your Personal Data, request that we restrict processing of your Personal Data, or request portability of your Personal Data, as outlined by the EU General Data Protection Regulation 2016/679. You may make any request under this section by contacting us at info@numeca.com 
  • If we have collected and process your Personal Data based on your consent, you may withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Data conducted in reliance upon lawful processing grounds other than consent (such as processing based on Legitimate Interests).
  • You have the right to complain to a data protection authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.

How do you contact us?

If you have any questions or concerns about this Privacy Policy or NUMECA privacy practices related to the Services, we encourage you to contact us directly at info@numeca.com.